We typically begin by having short meetings between you and Peter Skouhus after you directly contact us or get referred to us by existing customers.
This is where we get an initial idea of what your project will be about and check whether we are a good fit for what you’re looking to achieve. We say “no” to potential projects when:
- It requires a technology that we don’t work with;
- Our time zones don’t overlap (we only work with companies with at least four overlapping hours with our time zone, GMT+8, to ensure that we have enough time to hold meetings);
- Our current workload does not allow for it; or
- We believe that we’re simply not a good match.
You will have a meeting or series of meetings with your project manager/s for requirements gathering. This is when we drill down to the specifics of the project, discussing the look and feel (UI/UX), features, functionalities, integrations, etc.
Depending on the nature of your project, you may work with one or two project managers—a Design Project Manager and a Technical Project Manager. Unless it’s a design-only project, it’s typically the Technical Project Manager who is overall in-charge of the project.
We provide suggestions on what plugins or modules you can use so you can save on development time, themes that you can purchase instead of getting a full design done from scratch, and other things that can improve your project based on our knowledge of best practices and more than 20 years of experience with IT projects.
If the project is a support/maintenance project where we'll work on an existing website, webshop, or custom software application, we may also do a review where we look at how the system was initially put together. We look at different things like the plugins used, types of integrations, if there is anything changed in the core of the CMS/system, etc. This is for us to catch any errors and warn you of them before we officially start on the project, in case you want your previous supplier to fix these errors.
- Experience – Have you worked with other IT suppliers in the past? What has your experience been like with IT projects? Have you ever tried outsourcing/offshoring before, and if so, what worked and what didn’t?
- Expectations – Do you foresee any challenges that may prevent the project from being successful? Is there anything that worries you about our collaboration (e.g., the location and time zone difference)?
- The project –What are your goals for the project and how will you measure its success? Are there important dates or time constraints that we have to be aware of?
- The company – What can you share about your company that can give us a better perspective on the project (e.g., your history and other details that may not be apparent when we look at your website/webshop)? What is your role in the company?
Your project manager will prepare a detailed project estimate which will be accessible through our online project management system. This contains:
- The basis for the estimate – this explains how we created the estimates, including the specifications or requirements you provided for the project.
- Estimate breakdown – this is a detailed list of tasks included in the project and the time and cost associated with each.
- Working with 1902 Software – this explains how we do things at 1902 Software and the standard features we implement by default in every project we work on, so that you know what you can expect throughout our collaboration.
For larger projects, it’s also necessary for us to create a Project Plan document in order to determine exactly what to do, what technologies to use, what integrations to make, how many users can use the system at the same time, etc.
We usually prepare the Project Plan in collaboration with you, where we hold several meetings with you and other partners through Skype. Then, we describe the requirements in a document—this way, there’s a check and balance that we’ve understood the task correctly.
The final result is a comprehensive report describing everything to the last detail, including the development plan, price estimate, etc.
Online project management system
We use an online system where we keep all details about the project, enabling customers, developers, designers, testers, and other people involved to get a comprehensive overview of the project.
Upon the official start of your project, your project manager will give you a walkthrough of our system and introduce you to its features.